What to do if the office you like is over budget

You’ve found an office that feels right. Right size, right look, right location. But the numbers don’t work – the office you like is over budget. But that doesn’t have to be the end of the road. In this post, we’ll show you three practical ways to move forward if the cost/budget is holding you back – including how to rethink, compare, and potentially negotiate a better deal.

1. Compare it with lower-priced alternatives

Even if you’re leaning toward the pricier office, it’s worth looking at what else is available within your budget. Think of this as more than just plan B – it’s a way to gather leverage.

A cheaper option might not be as ideal, but it gives you something useful: evidence. It shows that other space exists, at a better rate. And landlords take notice of that – especially if they’re under pressure to let space in a slower market.

You don’t have to walk away. But by showing there’s a real alternative on the table, you might find the landlord becomes more flexible – either by adjusting the rent or offering a better incentive package to get the deal done.

2. Reassess whether you need all that space

One of the biggest factors behind cost is size. If the office is over budget, it’s worth stepping back to check: do you need all the square footage?

Many businesses overestimate what they need – especially with hybrid working now the norm. Desks sit empty. Meeting rooms go unused. And you end up paying for space that looks good on paper but doesn’t add value day to day.

A smaller space – or a more efficient layout – could bring the costs back in line without losing what really matters.

3. Negotiate – and use what you’ve learned

With a cheaper alternative in hand and a clearer understanding of your space requirements, you’re in a stronger position to start a conversation with the landlord of the office you actually want.

They may have priced it higher because of refurbishment work, or because it’s in a premium location. But if you’re a serious prospect, they might be open to flexibility – especially if they believe you could go elsewhere.

Even if the rent stays fixed, there may be scope to negotiate a rent-free period or other terms that bring the overall cost closer to what you can afford.

The key is to show you’re committed, but not without options.

Final thought

If the office you like is over budget, it doesn’t always mean you have to walk away. By comparing other spaces, reassessing what you need, and negotiating from a position of knowledge, there’s every chance you can make it work. It’s not just about cost – it’s about finding value that fits your business.