How to find office space with flexibility and long-term stability

Unless you have a very clearly defined business plan, this can be really difficult. And even then, your needs may change as the business develops. None of us are soothsayers! Trying to find office space with flexibility and long-term stability is often a case of wanting to have your cake and eat it.

But there are a few practical options to explore.

Start with serviced offices for ultimate flexibility

The easiest way to maintain flexibility is to start in a serviced office. These spaces offer short-term contracts, and in many cases, when you need more space, it’s likely that something suitable will become available in the same building or operator’s portfolio.

Lease extra space up front – but plan carefully

If you prefer a longer lease (say 3-5 years), another strategy to combine office space flexibility with stability is to take more space than you immediately need. The idea is to set some of it aside for future expansion.

However, avoid the temptation to take enough space for your team now and then try to squeeze more people into the same space later. That rarely goes down well with your team. A better approach is to use the spare space initially as storage or breakout areas that can later be repurposed. For more on this, have a read of Ian’s post: How to choose an office that allows for company growth.

This approach does give you flexible office space with stability. But just remember: more space means higher costs (rent, rates, service charge), so this strategy may not suit everyone.

Use a break clause for built-in office space flexibility, whilst maintaining stability

One effective way to introduce some wiggle room is by negotiating a longer lease (e.g. five years) with a tenant-only break clause at year three. This gives you a guaranteed exit point if your needs change while securing a longer-term deal up front.

Consider a larger multi-let building

Taking space in a larger multi-let office building gives you the possibility of growing into adjacent or nearby suites if they become available. While not guaranteed, this option can offer an extra degree of flexibility.

If none of the above strategies work long term, it may simply be time to relocate altogether.

Final thought – compromise is key

Ultimately, there is no perfect solution. The truth is, when it comes to office space, flexibility and long-term stability aren’t always natural bedfellows.

But by understanding the options and choosing a strategy that reflects your priorities, you can give your business room to evolve – without locking yourself into the wrong space.